KeyServer Fundamentals: User Roles and Limited Access Accounts


As a primary administrator, you have complete access to all the data collected and stored in your KeyServer, and the authority to configure computer divisions and create and manage software usage policies. This can make you either a data wizard with a seemingly mystical ability to conjure all kinds of usage data from the tips of your fingers–or a data-peasant, constantly tasked with running and re-running yet another slightly tweaked report to email here and there. If you’re currently the wizard, you might want to keep all the “KeySorcery” to yourself–and if that’s the case, by all means, don’t reveal the secrets of the trade. But if you’re starting to feel more like a hamster on a data-wheel, there is another way: become an information gatekeeper, instead of a report rodent. In the next KeyServer Fundamentals training session we’ll show you how.

Many KeyServer users still don’t know that the primary administrator has the ability to create (and/or authenticate through AD groups) custom limited-access KeyServer accounts that automatically restrict visibility and control options, via built-in and customizable group roles. Join us on June 13 or 14th (depending on time zone) to learn how to create and manage accounts for college administrators, procurement staff, department or campus faculty, lab managers, help desk workers, student “lab map creators,” and anyone else you’d like to give limited but direct KeyServer access to, whether through KeyConfigure, our management console, or KeyReporter, our web-based reporting and lab map portal.

During this session, we’ll demonstrate how to create and/or manage:

  • Group Roles
    • Built-in or customized
    • Internal or external (Active Directory)
    • Granular access
  • User Accounts
    • Manually created or AD Authenticated
    • KeyConfigure, KeyReporter, or both
    • Server, section, or custom-based access


Training and implementation specialist by day, user experience designer by night, Jason helps users learn the ropes of Sassafras, while mining their difficulties for ways to improve the product. As his father once told him: “Join me, and I will complete your training. With our combined strength, we can end this destructive conflict and bring order to the galaxy!”

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