Combine purchase records, audit data, and usage stats to develop an Effective License Position (ELP) for each software product, then use it to optimize renewal counts and reduce the risks associated with publisher audits.
Compliance is more than simply following the terms of your license agreement. A successful IT Asset Management program combines the “snapshots” created by POs, installations, and usage logs into a “movie” about where you’ve been, where you are, and where to go from here. Sassafras gives you the tools you need to put the still frames into motion.
Combine Purchase and Usage Data
Reconciling purchase records against audit data and software policies helps ensure you’re using what you’ve paid for, without going over. By actively managing software licenses and measuring usage against real entitlement limits, Sassafras helps you maintain compliance, and even prevent usage that could lead to overage charges for expensive engineering products like Bentley.
Even when a publisher provides their own license manager to prevent overages, they rarely provide enough information to make decisions that reduce expenditures year over year. For that, you still need an independent third party tool to give you a complete picture of what you are and are not using. Maybe you don’t have to worry about compliance when you’ve purchased a site license–but does everyone really need access? What if you could cut right through the noise, and see exactly who, when, where, and for how long each product has been used?
Manage Audit Risk
You never know when Adobe, Microsoft, or Oracle may decide to audit the computers on your network to verify that you’re in compliance. But you can be prepared. By taking charge of what you have, where it’s installed, and how it’s being used, you greatly reduce the risks associated with publisher audits.