KeyServer Presentations at LabMan 2018

If you’re a KeyServer administrator–or interested in becoming one–and you’re attending LabMan 2018, you’re invited to join us for two training and information sessions we’re hosting this year. One is a pre-conference session on Tuesday, May 22nd, and the other is a break-out session on the 23rd featuring a live demonstration of lab maps in KeyServer, with Gene Mayro, an administrator from Temple University. Here are the details:

SAM Roundtables presented by Sassafras Software (Pre-conference)
Tuesday, May 22, 2018, 8:30 a.m. – 2:30 p.m.
The University of Maryland, College Park
(The day before Labman 2018)

8:30 AM – 9:30 AM – Lab computer and general Hardware Asset Management
  • Learn about K2 features that track uptime, hot fixes and provide critical data for upgrade planning.
  • Do labs get used? How many computers are actually needed?
  • Which computers are used the most and why?
  • Student facing availability maps help ensure computers are used so fewer are needed.
  • Scope and role based management accounts to give staff just the information they need.
9:45 AM – 10:45 AM – Customized Computer & Application Security
  • Use real time enforcement to quickly react to security threats and rogue applications.
  • Report on any executables, at any granularity.
  • Target individual labs, or computers within a lab.
  • Monitor hot fixes and patch levels.

11:00 AM – 12:00 PM – KeyServer Q & A – Ask an expert

  • The most technical session –  we’ll get into some advanced configuration.
  • Come with questions – “how do I do this in KeyServer?”.
  • Javascript add-ons and other methods of integration.
  • Demonstration of new features – lab map drawing tools, web application usage tracking.
1:30 PM – 2:30 PM – SAM in the Cloud Era
  • Application functionality delivered through a web browser, as a VM, as an on demand download, or traditional application install.
  • Modern Software Licensing – subscription.
  • FTEs, student workers, knowledge workers.
  • Compliance enforcement vs optimization.
  • Negotiate pricing and contract terms based on historical actual usage patterns.
  • Track individual suite components to understand alternate purchase options.
  • Is expensive software used enough to justify the cost?


Lab Master: Computer and Software Availability Maps in K2 KeyServer
Wednesday, May 23, 2018, 11:15 a.m. – 12:00 p.m.
Room 1215
The University of Maryland, College Park

As our phones get smarter, and more of our communication happens digitally, we have come to expect that we can access any and all data directly from our phones. Collaborative learning spaces are terrific, but only if we can immediately access the productivity tools required to get the job done. So, what happens when a group of students arrives at a computer lab only to discover that all the computers are occupied?

The expensive “solution” to this problem is to buy enough software to install everywhere, and buy enough computers to make labs larger than they need to be, guaranteeing constant availability.  But imagine if students could easily track down open computers and software availability—anywhere on campus—right from their phones? What if they could check operating hours and see a demand forecast for each lab, allowing them to avoid the availability problem altogether?

KeyServer’s mobile-friendly Computer Lab Availability Maps, which can be embedded on any university webpage, are designed to provide all of this functionality and more. Join co-presenters Jason Schackai from Sassafras Software and Gene Mayro from Temple University for this demonstration of the product, including a peek at Temple’s real-world implementation and learn how you can provide students, faculty, and staff with easy, intuitive access lab availability information, including:
– Hours of operation
– Daily and weekly demand forecast 
– Real-time computer log-in status, including operating system and installed software
– Lab software availability list, installation count, and software locator
– Campus-wide software search for tracking down alternate locations for critical applications

Lab administrators can even use KeyServer’s Lab Maps to monitor system health across campus, direct security, and review a heat map of the most used computers. At the end of the session, attendees will be provided a “sneak preview” of powerful new drawing tools for managing graphics, designing lab floorplans, and quickly laying out computer icons, all in the same place.


The Academic Lab Management Conference, also known as LabMan, was formed back in 2000 for professionals responsible for the maintenance of computer labs in education settings. As technology in labs continues to evolve, LabMan focuses on the overarching aspects of academic computing services which includes computer labs, bring your own device (BYOD), wireless support, classroom support, and innovation spaces for students and other patrons.

For more about LabMan, visit the LabMan 2018 page.

Sassafras Software is a Gold Sponsor at LabMan. This is a great Conference that we have attended in prior years, and a natural fit given our Availability Maps and Software Licensing functionality. For an idea of how K2 has been used in Labs, take a look at a case study about Lab Planning at Boise State University.

We hope to see you at LabMan next week!

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